Communications Portfolio Director Policy

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Adopted 2017-08
Official Copy 2011-04

ENGINEERING UNDERGRADUATE SOCIETY OF MCGILL UNIVERSITY COMMUNICATIONS PORTFOLIO DIRECTOR Policy Adopted April 2011, Amended March 2014, August 2017

Article 1: Definitions

1.1 The Engineering Undergraduate Society of McGill University (hereafter referred as “ EUS ”) is the registered name of the non-for-profit corporation representing the engineering and architecture undergraduate students at McGill University
1.2 The Board of Governors of the EUS is the administrative board of the Engineering Undergraduate Society of McGill University which is composed of Administrators as defined by the EUS Constitution
1.3 The EUS shall recognise all Departmental Societies, Clubs, and Design Teams set forth in the relevant articles of the EUS Constitution as EUS Groups

Article 2: Purpose

2.1 The purpose of the Communications Portfolio Directors is:
2.1.1 to assist the Vice President Communications of the EUS in organizing, recruiting for, planning, coordinating, and running each committee in the Communications Portfolio.
2.1.2 to create a stronger community between committees within The Communications Portfolio.

Article 3: Membership

3.1 There shall be three (3) Directors, expressly:
3.1.1 The Information & Technology Director, who shall be responsible for the following committees:
3.1.1.1 Infosys
3.1.1.2 Website
3.1.1.3 The Engineering Network(TeN)
3.1.2 The Publications Director, who shall be responsible for the following committees:
3.1.2.1 Yearbook
3.1.2.2 Handbook
3.1.2.3 The Plumber’s Faucet
3.1.2.4 The Plumber’s Ledger
3.1.3 The Creative Director, who shall be responsible for the following committees:
3.1.3.1 The Plumber’s Student Design (.PSD)
3.1.3.2 The Plumber’s Station
3.1.4 Selection of the Directors shall be done following the standard Selection Committee Bylaws. The outgoing and incoming Vice President Communications of the EUS must be present.
3.1.5 As needed, a replacement for a Director may be done during the course of a Director’s term. The replacement Director must be selected via the same Selection Committee procedures.
3.1.6 Ejection of a Director shall be done by the Executive Committee of the EUS, provided that the Vice President Communications of the EUS has given one written warning to the Director in question.

Article 4: Responsibilities

4.1 The responsibility of the Directors includes, but is not limited to:
4.1.1 Meet bi-weekly with the Vice President Communications.
4.1.2 Report at at least one (1) meeting of the EUS Council per semester.
4.1.3 Create readily available Goals and Plans in conjunction with the Vice President Communications of the EUS and the chairs/editors-in-chief/managers of committees falling under the Director’s portfolio.
4.1.4 Organize two to three chair/editor-in-chief/manager semesterly gatherings in an effort to promote collaboration and overall synergy within The Communications Portfolio.
4.1.5 Recruit members for committees.
4.1.6 Effectively communicate the status of all projects and tasks currently in progress within each committee and the outcome as it is completed .

Article 5: Amendments

5.1 Amendments to this policy must be approved by a simple majority vote of the Board of Governors of the EUS

Article 6: Interpretation

6.1 In the case of a conflict between this policy and the following documents, the following documents prevail in the order they are listed in:
6.1.1 The Quebec Companies Act
6.1.2 The EUS Letters Patent
6.1.3 The EUS Constitution
6.1.4 The EUS Bylaws