Junior Council JC Policy

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What is a policy?
Important Documents
History
Adopted 2013-05
Last Modified 2017-08

Article 1: Definitions

1.1 The Engineering Undergraduate Society of McGill University (hereafter referred as “ EUS ”) is the registered name of the non-for-profit corporation representing the engineering and architecture undergraduate students at McGill University
1.2 The Board of Governors of the EUS is the administrative board of the Engineering Undergraduate Society of McGill University which is composed of Administrators as defined by the EUS Constitution
1.3 The EUS shall recognise all Departmental Societies, Clubs, and Design Teams set forth in the relevant articles of the EUS Constitution as EUS Groups

Article 2: Purpose

2.1 To organise both academic and for first year engineers.
2.2 To act as a service for first year engineers to approach with relevant suggestions, questions or concerns.
2.3 To act as gateway for first year engineers to reach and get involved in the broader engineering community.

Article 3: Membership

3.1 All members shall be defined as a U0 or U1 engineering students currently in their first year of study at McGill University, with the exception of the Junior Council Co-Presidents.
3.2 The committee shall be composed of the following positions:
3.2.1 Co-Presidents
3.2.2 Shall be comprised of two engineering students who are in their second year of study
3.2.3 Shall be chosen by a Selection Committee in accordance with the Selection Committee Bylaws
3.2.4 U0 Representative
3.2.5 Vice President of Communications
3.2.6 Vice President of Events
3.2.7 Vice President of External Relations
3.2.8 Vice President of Finances
3.2.9 Vice President of Internal Affairs
3.3 Departmental Representatives
3.3.1 Shall consist of one U0 engineering student from each department.
3.3.2 Shall be selected in conjunction with the respective departmental presidents.
3.4 Portfolio Representatives
3.4.1 The number and title of representatives shall be decided by the Co-Presidents
3.4.2 Shall be assigned to work under a Vice President by the discretion of the Co-Presidents.
3.5 A member of Junior Council may be impeached if they do not fulfil their duties as defined in Article 4.
3.6 The member has the right to present an argument to the committee members.
3.7 This must be passed by a 2/3 voting majority by Junior Council committee members, excluding the member who’s being reviewed.

Article 4: Responsibilities

4.1 Co-Presidents
4.1.1 Responsible for forming the committee through an application process of their choice.
4.1.2 Responsible for overseeing all actions of the committee.
4.1.3 Responsible for acting as mentors to the newly formed committee.
4.2 U0 Representative
4.2.1 Responsible for duties outlined in EUS Constitution.
4.3 Vice President of Communications
4.3.1 Responsible for communicating Junior Council events and other opportunities in the EUS relevant to first year engineers.
4.3.2 Responsible for performing or delegating the following tasks:
4.3.2.1 Maintaining and updating all social media platforms.
4.3.2.2 Promoting to students both on-campus, off-campus, and in residences.
4.3.2.3 Designing all promotional material.
4.4 Vice President of Events
4.4.1 Responsible for overseeing the planning of and execution of Junior Council events.
4.4.2 Responsible for performing or delegating the following tasks:
4.4.2.1 Ensuring that all events fall under a reasonable budget.
4.4.2.2 Booking venues and acquiring all materials needed for the events.
4.5 Vice President of External Relations
4.5.1 Responsible for representing Junior Council to all external clubs and companies.
4.5.2 Responsible for performing or delegating the following tasks:
4.5.2.1 Liaising with clubs of the EUS and McGill to seek collaboration opportunities.
4.5.2.2 Communicating with external companies to seek sponsorships.
4.5.2.3 Creating fundraising opportunities for Junior Council.
4.6 Vice President of Finances
4.6.1 Responsible for managing all financial activities in Junior Council.
4.6.2 Responsible for performing or delegating the following tasks:
4.6.2.1 Creating and updating the annual budget.
4.6.2.2 Communicating with the EUS VP Finance to ensure transparency.
4.6.2.3 Submitting cheque requisition forms on behalf of committee members.
4.6.2.4 Overseeing all financial logistics during events
4.7 Vice President of Internal Affairs
4.7.1 Responsible for all internal activities within Junior Council.
4.7.2 Responsible for performing or delegating the following tasks:
4.7.2.1 Creating meeting agendas and uploading meeting minutes
4.7.2.2 Organizing events for the committee.
4.8 Departmental Representatives
4.8.1 Responsible for acting as the liaison between Junior Council and their respective departments.
4.8.2 Responsible for representing their respective U0 student bodies.
4.9 Portfolio Representatives
4.9.1 Responsible for any tasks that are delegated towards them.
4.9.2 Responsible for upholding the mission of Junior Council

Article 5: Budget

5.1 The costs of running Junior Council shall be subsidized by
5.1.1 Funding by the EUS
5.1.2 Sponsorships solicited by Junior Council
5.1.3 Profits made from fundraising events.

Article 6: Amendments

6.1 Amendments to this policy must be approved by a simple majority vote of the Board of Governors of the EUS

Article 7: Interpretation

7.1 In the case of a conflict between this policy and the following documents, the following documents prevail in the order they are listed in:
7.1.1 The Quebec Companies Act
7.1.2 The EUS Letters Patent
7.1.3 The EUS Constitution
7.1.4 The EUS Bylaws