Clubs Probation Policy

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Adopted 2017-12
Last Modified 2017-12

ENGINEERING UNDERGRADUATE SOCIETY OF MCGILL UNIVERSITY Clubs Probation Policy Adopted 12/2017

Article 1: Definitions 

1.1 The Engineering Undergraduate Society of McGill University (hereafter referred to as “EUS”) is the registered name of the non-for-profit corporation representing the engineering and architecture undergraduate students at McGill University.
1.2 The Board of Governors of the EUS is the administrative board of the Engineering Undergraduate Society of McGill University which is composed of Administrators as defined by the EUS Constitution.
1.3 EUS Groups shall be defined as officially recognized groups under the EUS Constitution such as Clubs & Design Teams, Departmental Societies.
1.4 An Engineering Undergraduate Society Club (hereafter referred to as “EUS  Club​”) is defined as per the Clubs and Design Team Bylaws, as a group, composed of mainly Engineering Undergraduate students at McGill, which directly or indirectly benefits members of the EUS through organized activities.
1.5 The Engineering Undergraduate Society Clubs Council (hereafter referred to as “Clubs Council​”) is a council that must meet at least once per the Fall and Winter semester, provides a forum for communication between the EUS and EUS Clubs and is governed by the Clubs and Design Team Bylaws.
1.6 The Engineering Undergraduate Society Clubs Representative (hereafter referred to as the “Clubs Representative​”) represents the views of EUS Clubs at EUS Council and is mandated by the Clubs and Design Team Bylaws.

Article 2: Purpose 

2.1 To define a procedure to reintegrate EUS Clubs​ that are losing connection with the EUS community.

Article 3: Clubs 

3.1 EUS Clubs​ will be placed on probation for either of the following reasons:
3.1.1 Failing to attend one Clubs Council​, as per the Clubs and Design Team Bylaws.
3.1.2 Failing to submit their purpose audit by May 15 th.
3.2 An EUS Club’s​ status will be voted on at Clubs Council​ and must be ratified by a simple majority of the members.
3.3 An EUS Club​ that is placed on probation will experience the following repercussions for the duration of the time that it is on probation:
3.3.1 It will not be eligible for new EUS funds.
3.3.2 The Clubs Representative​ will schedule regular meetings with the club president to create a clearer line of communication between the club and the EUS.
3.3.3 The meetings between the Clubs Representative​ and club president can cover topics including, but not limited to:
3.3.3.1 The EUS Clubs and Design Team Bylaws
3.3.3.2 Finances
3.3.3.3 EUS IT (ie - creating @mcgilleus email addresses for the club executives)
3.3.3.4 Strategies for promotion to the student body.
3.4 In order for an EUS Club​ to be taken off of probation, the club must demonstrate that it understands what it means to be an EUS Club​ that is an active community member.
3.4.1 It is the responsibility of the Clubs Council​ to decide if this is met.
3.5 If an EUS Club​ cannot regain regular clubs status after three semesters of probation, it will lose EUS Clubs​ status by default.

Article 4: Amendments 

4.1 Amendments to this policy must be approved by a simple majority vote of the Board of Governors of the EUS.

Article 5: Interpretation 

5.1 In the case of a conflict between this policy and the following documents, the following documents prevail in the order they are listed in:
5.1.1 The Quebec Companies Act
5.1.2 The EUS Patent Letter
5.1.3 The EUS Constitution
5.1.4 The EUS Bylaws