Some groups get a certain amount of funds “automatically” every year, such as how the EUS and departments receive student fees. Virtually all groups bring in revenues through fundraising initiatives, like running a Blues Pub or charging event tickets. But there are also sources of funding that fall more along the lines of a “donation” from organizations that wish to promote student life. The following are a few of these organizations, and some first steps in applying for funding from them.
Note that some of these groups often send a cheque directly to the EUS Office if you are successful in your application. If this is the case, you must inform Dianne in the EUS Office how much you are expecting, and from who. (see Receiving Revenues)
If you are a committee, you receive funds from the EUS automatically if it is approved in your budget. For other groups, you must apply to one of several EUS funds and meet its criteria. Here are the funds which are currently in existence:
Departmental Trips Funding
Departmental Trips Fund for more info
This fund is for trips taken by departmental societies that are beneficial to students. The trip may be a conference, a sports trip, a day trip industry tour, or an overnight industry tour. The details can be found in the Departmental Trips Funding Bylaws, but the short story is that you must apply in writing to the EUS Executive Committee prior to the trip, including a detailed itinerary, budget, and list of attendees (with their departments indicated). The maximum per-head supplement which may be received per student is:
- Conferences: $75 per student
- Sports Trips: $5 per student
- Industry Tours (day-trip): $5 per student
- Industry Tours (overnight): $15 per student
Keep in mind that these are maximum values. Depending on how full the fund is and how beneficial your trip is to students, the amount given may vary. Be reasonable when asking for support and indicate other funding sources when applying – the departmental trips fund is relatively small and does anticipate that students will still have to pay out of pocket for some expenses. This fund is only helpful in reducing but not eliminating trip costs. Apply early because MESC may require your attempt to get this funding before you request MESC funding.
Design Team Fund
Design Team Fund for more info
Recognized design teams may apply to this fund. The value of the fund varies year by year and depends on available EUS funds. Distribution of the fund is according to the Design Team Funding Committee (DTFC) Bylaws, and the DTFC meets once per semester. Your design team will be notified prior to the meeting.
Clubs Fund for more info
EUS clubs may apply to this fund. The value of the fund varies year by year, and depends on available EUS funds. Distribution of the fund is according to the Clubs Funding Committee (CFC) Bylaws, and the CFC meets once per semester. Your club will be notified prior to the meeting.
Student Space Fund
Student Space Fund for more info
This fund, formerly known as the Space Improvement Fund (SIF), is a resource funded by student fees to improve the quality of student space. Up the a fifth of the fees collected every semester may be used for small projects, including improvements to the Common Room, the McGill Engineering Design Network Workshop, the Clubs Hub, lounges of Departmental Societies, and other student space. Application instructions will be made available prior to the SSFC (Student Space Fund Committee) meeting to discuss proposals. Bylaws can be found here.
Equipment Fund for more info
This fund is generally not applicable to EUS groups, as its purpose is to provide students with additional laboratory equipment supplemental to that normally supplied by the university. In some cases, this has included purchases made for design team permanent equipment, but is up the Equipment Fund Committee to decide what it considers to be purchasable under the fund. Bylaws can be found here.
MESC is a major contributor to many student initiatives, including design teams. There is a standard application form which can be filled out and submitted to the MESC. Information can be found here.
For regular applications, the maximum amount which may be received is $1,000, but do not ask for more than is needed, because it may not be granted and may potentially be at the expense of other groups if it is. MESC will request copies of all your receipts - however they are usually content to receive a print-out from the EUS accounts of the expenses that you submitted and the revenues received for the trip.
Approach EUS and your department (if applicable) for funding before approaching MESC. They want to see that you’ve exhausted other sources of money immediately available within the faculty of engineering.
Departmental administrators may have funds available for student projects. This varies greatly between departments, and departmental societies are generally the ones most likely to be able to benefit. Departmental representatives should approach their departmental chair (or potentially other officials in the department) about initiatives which will benefit students from that department, and see if the department is willing to make any contributions.
In many cases, your department may be in the habit of making an “annual” contribution to certain activities of your group. This sort of funding source is usually pretty reliable, but you should talk to the department every year to ensure that nothing has changed.
In some cases, groups that are not departmental societies receive funding from departments. The onus is on these groups to find ways to reach out themselves and convince departments that their activities are valuable to the students of that department.
See SSMU Funds for more info
The SSMU has a variety of funds available to student groups. These funds are:
- Club Fund
- Ambassador Fund
- Campus Life Fund
- Green Fund
- Space Fund
- Charity Fund
- Equity Fund
Each fund has a different set of criteria, and it is highly recommended that you check them out, because many of them actually have excess funds at the end of the year, meaning that they would have been able to provide funding to more applicants. Of those funds, only the Clubs Fund and Campus Life Fund were depleted – the others were underutilized.
- Note that the Campus Life fund is very general for events that better student life, and the ambassador fund is applicable to a wide range of trips, so these are useful to many groups. The rest of the fund names are somewhat more self-explanatory.
The McGill Alumni Association awards money to student groups every year, and because it is not well known to everyone, it is an excellent group to apply to. They ask that the project be for the benefit of McGill students and the funds should be beyond the means of the general operating budget of the group. You can find the form here.
Les Offices Jeunesse Internationaux du Québec is an organization which supports a variety of projects undertaken by young adults in Quebec. Design teams often apply for funding from LOJIQ, and are often very successful. For more details, approach design team members with experience applying for funding through LOJIQ, or visit their website
This may be the best form of funding. There are tons of companies that want to get access to talented McGill engineering students, and are willing to pay top dollar to get some exposure. To put things in perspective, companies pay a combined $15000+ for ads in the EUS Handbook. In the case of a Handbook, a professional company obtains the ads and takes a cut, but this shows the potential of sponsorship when done right.
Finding sponsorship is a big topic, and will not be covered in detail by this report. However, it is a potential gold mine for your group, and often all you need to do is include a company logo on some promotional materials. Considering that companies are often looking to hire students, giving them access to students is often something you WANT to do, regardless of the sponsorship money. If you want to find out more about sponsorship, contact firstname.lastname@example.org.