EUS Constitution

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Original Version 1974 As amended to February 1990, March 1992, November 1993, March 1994, March 1995, November 1995, March 1996, February 2001, March 2002, March 2004, November 2004, November 2007, March 2013, March 2017

Contents

TITLE I: THE SOCIETY

Article 1: Names

1.1 The official name of the Society shall be, in English, the “Engineering Undergraduate Society of McGill University” and, in French, “Association des Étudiants et Étudiantes en Génie de l’Université McGill”, Herein referred to as EUS and A.E.E.G., respectively.
1.2 Notwithstanding the foregoing, the EUS may be designated by a name other than the official name for non-commercial activities, as approved by the Board of Governors.

Article 2: Members

2.1 The Regular Members of the EUS shall be all students currently registered at McGill University in an undergraduate program of the Faculty of Engineering, subject to payment of fees as prescribed in Article 4.
2.2 Honourary Members of the EUS may be appointed at the discretion of the EUS Council, but may not be considered Regular Members.
2.3 Any former Regular Member of the EUS or current member of the McGill Community may become an Associated Member of the EUS, subject to ratification by the EUS Council

Article 3: Purpose

3.1 The purpose of the EUS shall be:
  • 3.1.1 To regroup in association, the Regular Members of the EUS
  • 3.1.2 To represent and promote the views of its members, and to implement academic, cultural, educational, physical, professional, social, and other programs of interest to its members.
  • 3.1.3 To engage in other such activities and undertakings as may seem appropriate to the Society.

Article 4: Fees

4.1 The Society Fee shall be collected from each Regular Member by the Cashier of the University or the Vice-President of Finance of the EUS
4.2 The EUS Council may from time to time, as it sees fit, propose a change in the Society Fee.
4.3 Any change in the Society Fee shall be subject to ratification by referendum.

Article 5: Finances

5.1 There shall be a set of Financial Bylaws governing the Finances of the EUS
5.2 The accounts of the EUS shall be maintained according to standard accounting practice and shall be made available to the University auditors upon demand.
5.3 The finances of the EUS shall be subject to an annual independent audit by a Chartered Accountant
5.4 The EUS shall not run at a deficit for more than two consecutive fiscal years.

Article 6: Rights, Privileges and Obligations of Members

6.1 The rights of Regular Members shall include the following:
  • 6.1.1 The right to vote in the EUS general elections, referenda and General Assemblies;
  • 6.1.2 The right to attend General Assemblies and Regular Meetings and Board Meetings of the EUS;
  • 6.1.3 The right to move or second Motions at General Assemblies;
  • 6.1.4 The right to speak for or against any Motion at any General Assembly or Council meeting;
  • 6.1.5 The right to nominate candidates for EUS Elections; and
  • 6.1.6 The right to initiate referenda or General Assemblies as per 6.5
6.2 The privileges of Regular Members shall include the following:
  • 6.2.1 Holding office within the EUS subject to the qualifications as specified by Title III;
  • 6.2.2 Making use of EUS facilities and services;
  • 6.2.3 Holding a Chief Organizing Position on an EUS Organizing Committee;
  • 6.2.4 Holding a Managerial Position on an E.U.S Service Committee;
  • 6.2.5 Being a member of a Standing, Select or Standing Selection Committee of the EUS; and
  • 6.2.6 Starting an EUS Club, holding an executive position on an EUS Club, and being a member of an EUS Club.
6.3 The privileges of Associated Members shall include the following:
  • 6.3.1 Making use of EUS facilities and services;
  • 6.3.2 Being a member of a Standing, Select or Standing Selection Committee of the EUS; and being a member of an EUS Organizing Committee as deemed appropriate by a Two-Thirds (2/3) Majority vote of EUS Council
  • 6.3.3 Holding a chief organizing position, subject to ratification by a Two- Thirds (2/3) Majority vote of EUS Council; and
  • 6.3.4 Holding an executive position on an EUS Club or EUS Design Team and being a member of an EUS Club or EUS Design Team
6.4 All members of the EUS shall be obliged to conform to the EUS Constitution, Bylaws and Policies.
6.5 Every Regular Member has the right to request of the Vice-President Student Life that a question be asked through a General Assembly or referendum of the EUS by submitting a petition bearing the signatures of the lesser of one hundred (100) or ten percent (10%) of the Regular Members of the EUS
6.6 No member is empowered to make purchases in the name of the EUS or to financially obligate the EUS in any way, until such permission has been granted to so purchase or obligate the EUS by the Executive Committee or by the Board of Governors
6.7 No member is empowered to act as an agent of the EUS unless permission to act so has been granted at a Regular Meeting or Board Meeting.
6.8 Subject to ratification by a Simple Majority of the Board of Governors, any Regular Member of the EUS may from time to time be indemnified and saved harmless from and against any liability and costs, charges, and expenses that they sustain or incur in respect of the execution of a mandate of the Society, except for cases of negligence.

Article 7: Dissolution of the Society

7.1 In the event of dissolution, trusteeship, or cessation of the Society, all fees and assets shall be transferred to a similar association with the same membership and purpose as defined in Articles 2 and 3.

TITLE II:ORGANIZATION OF THE SOCIETY

SECTION I:THE EXECUTIVE COMMITTEE

Article 8: Membership of the Executive Committee

8.1 The Executive Committee shall consist of:
8.2 The candidates for positions of the Executive Committee must be Regular Members of the EUS and remain Regular Members for the whole duration of their mandate.
8.3 No member of the Executive Committee shall receive financial remuneration for action as such.

Article 9: Powers and Duties

9.1 The Executive Committee shall:
  • 9.1.1 Coordinate and administer the policies, activities and other day-to-day affairs of the EUS;
  • 9.1.2 Study and prepare any matter to be debated upon at meetings of the EUS Council;
  • 9.1.3 Call meetings of the EUS Council;
  • 9.1.4 Ensure the execution of Board of Governors, Council, and General Assembly decisions;
  • 9.1.5 Report its activities and decisions to the EUS Council and the Board of Governors;
  • 9.1.6 Report its activities and expenditures during the summer at the first Regular Meeting in the fall semester;
  • 9.1.7 Uphold the Constitution, Bylaws and Policies of the EUS
  • 9.1.8 Act upon Resolutions adopted by EUS Council or General Assembly and defined by the E.U.S Board of Governors
  • 9.1.9 Promote the EUS to the McGill Community and to groups outside that community;
  • 9.1.10 Prepare and present to the EUS Council an election schedule for EUS elections and referenda;
  • 9.1.11 Be present and available for office hours at the discretion of the Vice-President Student Life; and
  • 9.1.12 Be responsible for maintaining the EUS Office.
9.2 The members of the Executive Committee shall prepare and submit to EUS Council a midterm report no later than January 30.
9.3 The members of the Executive Committee shall each prepare and submit a year-end report no later than May 15.
9.4 A member of the Executive Committee shall cease to remain in office upon acceptance of their letter of resignation, or upon their impeachment.
9.5 Any member of the Executive Committee may be required by the Board of Governors, EUS Council and General Assembly, from time to time, to fulfill any mandate outside of the official duties as prescribed by Articles 10 to 17.

Article 10: President

10.1 The President shall:
  • 10.1.1 Be charged with the general management and supervision of the affairs of the EUS;
  • 10.1.2 Call and preside at Executive Committee meetings;
  • 10.1.3 Serve as an ex-officio member of all constituted and affiliated committees of the EUS;
  • 10.1.4 Be the official spokesperson for the EUS on all occasions;
  • 10.1.5 Represent the EUS at meetings of the Faculty of Engineering;
  • 10.1.6 Be the Co-Chair of the Engineering Undergraduate Support Fund Committee, (EUSF.C.);
  • 10.1.7 Shall be responsible for meeting with Departmental Society Presidents no less than once per month during the fall and winter semesters;
  • 10.1.8 Be responsible for the EUS Equity Commissioner;
  • 10.1.9 Be responsible for the orientation of the Executive Committee and Council members

Article 11: Vice-President Internal

11.1 The Vice-President Internal shall:
  • 11.1.1 Be responsible for the organization of social, cultural, and other activities for the members of the EUS;
  • 11.1.2 Be responsible for relations between the EUS and other faculty associations of McGill University;
  • 11.1.3 Serve as the official spokes person for the EUS in the absence of the Vice-President External and the President; and
  • 11.1.4 Be responsible for gathering report files of all committees at year’s end.

Article 12: Vice-President External

12.1 The Vice-President External shall:
  • 12.1.1 In conjunction with the President, represent the EUS to outside bodies and individuals;
  • 12.1.2 Have responsibility for matters relating to the interaction of the EUS with outside groups;
  • 12.1.3 Be responsible for maintaining links with student organizations at the provincial, federal, and international levels and with other engineering student societies of other universities;
  • 12.1.4 Be responsible for relations with industry, with government, and all other external relations of the EUS outside the University;
  • 12.1.5 Be responsible for assuring the representation of the EUS at Canadian Federation of Engineering Students (C.F.E.S.) meetings and at Quebec Confederation of Engineering Student Outreach (Q.C.E.S.O.) meetings;
  • 12.1.6 Serve as the official spokesperson of the EUS in the absence of the President.

Article 13: Vice-President Finance

13.1 The Vice-President Finance shall:
  • 13.1.1 In cooperation with the Executive Committee, prepare the annual budget of the EUS, which shall include the actual expenditures from the previous year, and submit it to the Board of Governors before October 15th;
  • 13.1.2 In cooperation with the Executive Committee, manage the funds of the EUS;
  • 13.1.3 Keep proper financial accounts and records according to the Financial Bylaws of the EUS;
  • 13.1.4 Prepare a year-end financial report by May 15th; and obtain and update the previous year’s financial report

Article 14: Vice-President Academic

14.1 The Vice-President Academic shall:
  • 14.1.1 Be responsible for all educational and curricular concerns of the EUS;
  • 14.1.2 Be the Chair of Engineering Student Academic Committee (E.S.A.C.)
  • 14.1.3 Be the Chair of the Engineering Equipment Fund Committee, (E.F.C.);
  • 14.1.4 Chair the Student Faculty Liaison Committee (S.F.L.C);
  • 14.1.5 Represent the EUS at any academic committees of the Faculty of Engineering and the broader McGill community; and
  • 14.1.6 Oversee Engineering Peer Tutoring Services (E.P.T.S).

Article 15: Vice-President Student Life

15.1 The Vice-President Student Life shall:
  • 15.1.1 Be responsible for implementing initiatives relevant to the well-being, first-year involvement and graduation logistics of EUS Regular Members
  • 15.1.2 Be responsible for encouraging active participation and continuous feedback within the Society
  • 15.1.3 Be responsible for the Secretary of the EUS Council and General Assembly;
  • 15.1.3.1 Be responsible for ensuring that members of the EUS Council attend Regular Meetings;
  • 15.1.3.2 Be responsible for updating the EUS Policy Manual;
  • 15.1.3.3 Be responsible for issuing agendas and minutes of the EUS Council meetings and General Assemblies, prior to any EUS Council meeting or General Assembly;
  • 15.1.4 Be responsible for the formation, end of year reports, and operations of EUS Clubs and Design Teams
  • 15.1.5 Be responsible for scheduling the use of and maintenance of the EUS Clubs Space and the McGill Engineering Design Network (MEDN)

Article 16: Vice-President Services

16.1 The Vice-President Services shall:
  • 16.1.1 Be responsible for all student facilities of the EUS, except as otherwise stated herein;
  • 16.1.2 Be responsible for all photocopying facilities, retail services, locker facilities, and publication facilities of the EUS;
  • 16.1.3 Be responsible for new services undertaken by the Society;
  • 16.1.4 Be responsible for all staff remuneration and records of payroll including PST and GST records;
  • 16.1.5 Be responsible for providing adequate building services in EUS space in conjunction with the Faculty Building Director;

Article 17: Vice-President Communications

17.1 The Vice-President Communications shall:
  • 17.1.1 Be responsible for Telecommunications services of the EUS;
  • 17.1.2 Be responsible for submitting EUS information to the EUS publications;
  • 17.1.3 Be responsible of all internal communications inside of the EUS
  • 17.1.4 Be responsible for all internal communications relating to the EUS within the McGill Community
  • 17.1.5 Be responsible for all Publications Committees of the EUS; and
  • 17.1.6 Be responsible for all Information Technology committees of the EUS

Article 18: of the Executive Committee

18.1 The Executive Committee shall meet at least once every two (2) weeks while classes are in session during the Academic Year.
18.2 Quorum shall be the greater of five (5) or two-thirds (2/3) of the members of the Executive Committee.
18.3 The President of the EUS must participate in all meetings of the Executive Committee.

Article 19: Terms of Office

19.1 The terms of office of the President, Vice-President Internal, Vice-President External, Vice-President Finance, Vice-President Academic, Vice-President Student Life, Vice-President Services and Vice-President Communications shall begin May 1 and last one year.

Article 20: Vacancies

20.1 Vacancies shall be filled as they occur during the year by the Standing Selection Committee, subject to ratification by the EUS Council.
20.2 In the case of a vacancy in the position of President, The Vice-President Internal shall assume the responsibilities of President until the Board of Governors has ratified the nomination of a new President.


SECTION II: THE COUNCIL

Article 21: Members of the EUS Council

21.1 The members of the EUS Council must be Regular Members of the EUS Council and shall consist of:
  • 21.1.1 The members of the Executive Committee, as defined in Article 8;
  • 21.1.2 One (1) representative from each of the four (4) Classes in each of the following programs:
  • 21.1.3 The President of each Departmental Society as per Title II, Section IV.
  • 21.1.4 One (1) elected representative from the E.U.S Junior Council.
  • 21.1.5 The Engineering Representatives to S.S.M.U. Council.
  • 21.1.6 In the event that there is more than one Regular Member of the EUS holding the position of Engineering Senator and/or Delegate to Senate, they shall all be members of the EUS Council.
  • 21.1.7 Two (2) elected representatives from EUS Clubs Council:
21.2 Each member of the EUS Council shall have a single vote.
21.3 No Regular Member may hold more than one voting position on the EUS Council.

Article 22: Powers and Duties

22.1 The EUS Council shall:
  • 22.1.1 Act as the governing body of the EUS, empowered to make decisions and take actions on behalf of the EUS;
  • 22.1.2 Enact initiatives providing tangible improvements to the student experience of Regular Members, in accordance with the purpose of the Society;
  • 22.1.3 Maintain financial authority over matters outlined in the Financial Bylaws, Financial Policies or other Bylaws;
  • 22.1.4 Hold the Executive Committee accountable to its duties to Regular Members, as outlined in the Constitution and Policies as well as any additional mandates. E.U.S Council may adopt by Simple Majority;
  • 22.1.5 Hold the Engineering Representatives to S.S.M.U. Council and the Engineering Senator accountable to their duties to Regular Members;
  • 22.1.6 Define and uphold all Policies and Resolutions of the EUS;
  • 22.1.7 Ratify a Chief Returning Officer and the Deputy Returning Officers;
  • 22.1.8 Have the right to reverse any decision taken by the Executive Committee;
  • 22.1.9 Establish Organizing, Standing, Select and Standing Selection Committees of the EUS; and
22.1.10 Be held accountable to General Assembly.
22.2 For the period from the last Regular Meeting of the academic year to the first Regular Meeting of the following academic year, the powers of the EUS Council may be exercised by the Executive Committee.

Article 23: Speaker

23.1 The Speaker of the EUS Council shall be chosen from amongst the Members of the EUS, with preference given to Regular Members
23.2 The Speaker may not be a member of the EUS Council or the Board of Governors.
  • 23.2.1 As such, the Speaker does not have the right to vote, even in the case of a tie.
23.3 The Speaker shall:
23.4 In the event that the Speaker is absent or where the Speaker’s possible impeachment is on the agenda, a member of the Executive Committee shall assume the duties of the Speaker.

Article 24: Class Representatives

24.1 Class Representatives shall:
  • 24.1.1 Attend EUS Council Meetings. In case of absence, Class representatives are responsible for arranging a proxy from among their Class, and notifying the Vice-President Student Life of their replacement in writing before the meeting;
  • 24.1.2 Inform their Class on matters of the EUS Council;
  • 24.1.3 Represent the interests and concerns of their Class at the EUS Council;
  • 24.1.4 Prepare a year-end report by May 15 intended for their successor, which shall include suggestions on how to improve communications with their Class.
24.2 No Class Representative to the EUS Council may also be a member of the Executive Committee or represent a Departmental Society at a meeting of the EUS Council.
24.3 A Class Representative who misses three (3) Regular Meetings without providing for a proxy may be impeached as per Article 46.
24.4 The term of office for a Class Representative shall begin on May 1, and last for one year notwithstanding Article 63.
24.5 In the case of a vacancy, another Class Representative shall be appointed by the concerned Departmental Society.

Article 25: Representatives to Senate

25.1 In the case that the elected student Senator from the Faculty of Engineering is not a Regular Member of the EUS, then a Delegate to Senate shall be chosen from among the Regular Members of the EUS by the Selection Committee, subject to ratification by the EUS Council.
25.2 The Engineering Senator shall:
  • 25.2.1 Represent the interests and concerns of Engineering students as expressed through the EUS Council to Senate;
  • 25.2.2 Inform the EUS on matters of the Senate; and
  • 25.2.3 Hold bi-weekly office hours
25.3 The Delegate to Senate shall:
  • 25.3.1 Communicate the interests and concerns of Engineering students as expressed through the EUS Council to Senate; and
  • 25.3.2 Inform the EUS on matters of the Senate.
25.4 The terms of office of the Engineering Senator shall be in accordance with the constitution of the S.S.M.U. and the statutes of the Senate.
25.5 The terms of office of the Delegate to Senate shall begin May 1 and last one year.

Article 26: Engineering Representatives to S.S.M.U. Council

26.1 The Engineering Representatives to S.S.M.U. Council shall:
  • 26.1.1 Represent the interests and concerns of Engineering students as expressed through the EUS Council to S.S.M.U. Council;
  • 26.1.2 Inform the EUS on matters of the S.S.M.U.
  • 26.1.3 Hold weekly office hours
26.2 The terms of office of the Engineering Representatives to S.S.M.U. Council shall begin May 1 and last one year.

Article 27: Meetings of the EUS Council

27.1 Quorum for a meeting of the EUS Council shall be fifty percent (50%) of its members.
27.2 EUS Council meetings shall be open unless voted closed by Two-Thirds (2/3) Majority.
27.3 In the case of a vote that results in a tie, the question shall be considered to be defeated.
27.4 The EUS Council shall hold Regular Meetings at least once every four (4) weeks while classes are in session during the Academic Year.
27.5 Notice of the meeting and agendas shall be provided at least three (3) School Days prior to a Regular Meeting.
27.6 In the case of an emergency, the President or the Vice-President Student Life may call a Special Meeting of the EUS Council, at any time. Only Motions ruled by the Speaker to be pertinent to the emergency may be considered at such a meeting.
27.7 The rules of procedure for all meetings of the EUS Council shall be the most recent edition of Roberts’ Rules of Order.

SECTION III: GENERAL ASSEMBLY

Article 28: Powers of Assembly

28.1 A General Assembly may make any decision, including the ratification or rejection of any Executive Committee or EUS Council decision.
28.2 A General Assembly may pass a Resolution of the EUS or assign additional mandates to the members of the Executive Committee.
28.3 A General Assembly shall ratify amendments to Bylaws made by the Board of Governors
28.4 A General Assembly may amend Bylaws, subject to ratification by the Board of Governors.
28.5 A General Assembly may not have the power to change the financial structure of the EUS

Article 29: Meeting of the General Assembly

29.1 The General Assembly may be called by a Motion of the EUS Council, or by a request signed by the lesser of ten percent (10%) or one hundred (100) of the Regular Members of the EUS
29.2 Quorum for the General Assembly shall be the lesser of ten percent (10%) or one hundred (100) of the Regular Members of the EUS
29.3 Motions to be presented at the General Assembly must be submitted to the Vice-President Student Life at least five (5) School Days prior to the General Assembly.
29.4 Notice of the General Assembly shall be posted at least ten (10) School Days prior to the convening of the General Assembly.
29.5 The order of business, and Motions to be presented at the General Assembly shall be posted three (3) School Days before the General Assembly.
29.6 Any person who is not a Regular Member of the EUS may attend a General Assembly, except in the case where a Two-Thirds (2/3) Majority of the Regular Members present at the Assembly votes to close the meeting.
29.7 A Motion of the General Assembly shall be invalid if more than fifty percent (50%) of voters are Constituents of the same Departmental Society.
29.8 Only Regular Members of the EUS shall be allowed to vote at a General Assembly.
29.9 The rules of procedure for all General Assemblies shall be the most recent edition of Roberts’ Rules of Order.

SECTION IV: BOARD OF GOVERNORS

Article 30: Members of the Board of Governors

30.1 The Board of Governors shall be composed of:
30.2 All members of the Board of Governors shall serve as administrators of the Society.
30.3 All members of the Board of Governors shall have a vote during the Board meetings of the Board of Governors.
30.4 No member of the Board of Governors shall receive financial remuneration for their actions.
30.5 The Members-at-large shall be Regular Members chosen as follows:
  • 30.5.1 Four (4) Members-at-Large shall be selected at the first Regular Meeting and shall start their mandate on October 1st, for a duration of one year.
  • 30.5.2 Four (4) Members-at-Large shall be elected during the Winter Referendum Period and start their mandate on May 1st, for a duration of one year.
30.6 The two Alumni shall be selected by the Board of Governors.
  • 30.6.1 One Alumnus shall start their mandate on May 1st, for a duration of one year.
  • 30.6.2 One Alumnus shall start their mandate on October 1st, for a duration of one year.
30.7 Members of the Board of Governors shall be subject to Policies regarding conflict of interests.
30.8 Members of the Board of Governors who hold other positions within the Society such as Service Managers, Chief Organizers, Chairs of E.U.S Committees or Financial Officers of E.U.S Committees shall not vote on matters pertaining to their respective Committees and shall refrain from participating in the discussion on those matters unless otherwise authorized by the other members of the Board of Governors through a Simple Majority vote.

Article 31: Power and Duties of the Board of Governors

31.1 The Board of Governors shall:
  • 31.1.1 Be charged with the stewardship of the affairs of the EUS;
  • 31.1.2 Uphold and maintain the Patent Letters, Constitution, Bylaws and Policies of the EUS as well as any major contract signed by the Society;
  • 31.1.3 Define Resolutions adopted by E.U.S Council and General Assembly
  • 31.1.4 Hold the Executive Committee accountable to its duties, as outlined in the Constitution, Bylaws and Policies, as well as additional mandates;
  • 31.1.5 Maintain financial authority over matters outlined in the Financial Bylaws, Financial Policies or other Bylaws;
  • 31.1.6 Have oversight of EUS Committees with more than 50 000$ of expenses in their annual budget as well as Service Committees
  • 31.1.7 Approve bids for Large-Scale External Events;
  • 31.1.8 Ensure the completeness of the information in the List of EUS Committees;
  • 31.1.9 Maintain the long-term vision of the EUS;
31.1.10 Have the right to reverse any decisions taken by the Executive Committee;
31.1.11 Be held accountable to the General Assembly;
31.2 The Board of Governors can only amend Bylaws or the Constitution in a manner that would modify its power and duties subject to ratification by the E.U.S Council

Article 32: Meetings of the Board of Governors

32.1 Quorum for a meeting of the Board of Governors shall be fifty percent (50%) + 1 of its members and include at least the Board Chairman, one (1) Alumni and one (1) EUS Executive Committee member.
32.2 The Board of Governors shall hold Board Meetings at least once a month
32.3 Notice of the meeting and agenda shall be provided at least five (5) business days prior to a Board Meeting.
32.4 Minutes should be made public (except for closed-member sessions).
32.5 A closed-member session may be called by a Simple Majority vote for issues related to legal proceedings or human resources matters.
32.6 In the case of an emergency, the Board Chairman may call a Special Meeting of the Board of Governors. Only Motions ruled by the Speaker to be pertinent to the emergency may be considered at such a meeting.
32.7 The rules of procedure for all meetings of the Board of Governors shall be the most recent edition of Roberts’ Rules of Order.

Article 33: Accountability

33.1 One (1) member of the Board of Governors shall attend Regular Meetings
33.2 One (1) member from the Board of Governors shall be responsible for presenting the minutes of each Board Meeting to EUS Council (except for closed-member sessions).
33.3 The EUS Council shall hold a non-binding vote to accept, conditionally accept, or reject all or part of the minutes of each meeting of the Board of Governors.
33.4 One (1) member from EUS Council shall be responsible for presenting the minutes of each meeting of EUS Council to the Board of Governors.

Article 34: Board Chairman

34.1 The Board of Governors shall choose a Board Chairman among its Members-at-Large.
34.2 The selection shall take place at the first Board Meeting of the Board of Governors after May 1st.
34.3 The Member-at-Large which receives 50% + 1 of the vote of Board of Governors members for the position of Board Chairman shall receive it.
34.4 The Board Chairman shall:
  • 34.4.1 Prepare the agenda for Board Meetings;
  • 34.4.2 Ensure the implementation of Board of Governors decisions;
  • 34.4.3 Maintain a sense of cohesiveness among Board of Governors members;
34.5 The Board Chairman shall not have a voting right during the voting process, unless the vote results in a tie

Article 35: Faculty Advisor

35.1 The Associate Dean of Students of the McGill Faculty of Engineering or their designate shall act as the Faculty Advisor to the Board of Governors.
35.2 The Faculty Advisor shall be invited to all Board Meetings to serve in an advisory capacity and provide insights during the Board of Governors discussion periods

SECTION V: DEPARTMENTAL SOCIETIES

Article 36: Departmental Societies

36.1 The students of each department, program, or school of the Faculty of Engineering shall have the right to form a Departmental Society to represent its members
36.2 Each Departmental Society must have Terms of Reference, which defines its name, membership, purpose, and structure.
36.3 The Departmental Societies shall be considered as part of the EUS, and be bound by the Constitution, Bylaws and Policies of the EUS
36.4 The EUS shall recognize the following as the official Departmental Societies of their respective programs or departments:
36.5 Any new departmental society accepted by Council.

Article 37: Formation of a Departmental Society

37.1 Should a new department, school, or program be created by the Faculty of Engineering, then its undergraduate students shall have the right to form a Departmental Society.
37.2 A new Departmental Society may be created by a Motion of the EUS Council upon receipt of a petition of no less than forty percent (40%) of the Departmental Society’s proposed membership
37.3 Upon creation of a Departmental Society by an act of the EUS Council, the Departmental Society’s members shall become Regular Members of the EUS, and subject to payment of fees as per Title I Article 4.

SECTION V: COMMITTEES OF THE EUS

Article 38: Organizing Committees of the EUS

38.1 Any Regular Member or Associate Member of the EUS is eligible to hold a Chief Organizing Position of an EUS Organizing Committee, except for members of the Executive Committee.
38.2 Each Committee is responsible for submitting a year-end report to the Vice- President Internal, no later than the date set by the Executive Committee.
38.3 Selection Committee selects the Chief Organizers from among the members of the EUS with preference given to Regular Members

Article 39: List of Organizing Committees of the EUS

39.1 The Executive Committee shall prepare the List of Organizing Committees to be presented at the first Board Meeting of each semester.
39.2 The List of Organizing Committees shall include:
  • 39.2.1 the names of the committees;
  • 39.2.2 a description of the structure of each committee;
  • 39.2.3 the member of the Executive Committee overseeing each committee, should the committee not be under the jurisdiction of The Vice-President Internal;
  • 39.2.4 the date by which the committee report is due.

Article 40: Service Committees of the EUS

40.1 Any regular member of the EUS is eligible to hold a Managerial Position of an EUS Service Committee, except for members of the Executive Committee.
40.2 If no Regular Member is chosen by Selection Committee to fill a position, an Associated Member may apply and hold a Managerial Position, subject to ratification by a Two-Thirds (2/3) Majority vote of Board of Governors
40.3 Each service committee is responsible for submitting a report to the Vice- President Services, no later than the date set by the Executive Committee.
40.4 Selection Committee selects the manager(s) from among the Regular Members of the EUS with preference given to Regular Members

Article 41: List of Service Committees of the EUS

41.1 The Executive Committee shall prepare the List of Service Committees to be presented at the first Board Meeting of each semester.
41.2 The List of Service Committees shall include:
  • 41.2.1 the names of the committees;
  • 41.2.2 a description of the structure of each committee;
  • 41.2.3 the member of the Executive Committee overseeing each committee, should the committee not be under the jurisdiction of the Vice-President Services;
  • 41.2.4 the date by which the committee report is due.

Article 42: Standing Committees of the EUS

42.1 The EUS may, as it sees fit, establish Standing Committees to assist the Executive Committee in implementing large projects and studying concerns or to further existing projects of the EUS Council.
42.2 A Standing Committee of the EUS shall be defined by its own separate terms of reference and shall have at least one first year student among its members.
42.3 The creation and dissolution of a Standing Committee of the EUS or the modification of its terms of reference shall require a special Motion of the EUS Council needing a Two-Thirds (2/3) Majority.
42.4 A Standing Committee of the EUS shall submit a written report to the EUS Council at least once a semester.
42.5 Any Regular Member of the EUS is eligible to be a member of a Standing Committee of the EUS, subject to article 35.2.

Article 43: Select Committees of the EUS

43.1 Any Regular Member of the EUS may be a member of a Select Committee of the EUS
43.2 A Select Committee of the EUS shall aid the Executive Committee in researching issues of interest to the EUS
43.3 The Select Committee shall present a written report of its findings and recommendations to the EUS Council upon termination of its mandate.
43.4 An official Motion of Formation of an EUS Select Committee shall be presented to the EUS Council, which shall require ratification by a Two-Thirds (2/3) Majority. The Motion of Formation shall include:
  • 43.4.1 the number of Select Committee members;
  • 43.4.2 a mandate to research a specific subject;
  • 43.4.3 the deadline for the Select Committee’s report.
43.5 Nomination of the Select Committee members shall be open with the passing of a Motion of Formation of an EUS Select Committee. The length of the nomination period shall be determined by the EUS Council.
43.6 The Select Committee Chairperson and the selected members shall be ratified by the EUS Council and the Chairperson shall be selected by the EUS Council from amongst the Committee members.

Article 44: Standing Selection Committee

44.1 There shall exist a Standing Selection Committee to select Regular Members of the EUS for the following positions:
  • 44.1.1 the Vice-President Finance of the EUS;
  • 44.1.2 Delegate to Senate subject to Article 25.1;
  • 44.1.3 replacements to fill vacancies on the Executive Committee;
  • 44.1.4 the Speaker of the EUS;
  • 44.1.5 the Chief Returning Officer of the EUS;
  • 44.1.6 the Managerial Positions of all Service Committees of the EUS;
  • 44.1.7 The Chief Organizing Positions of all Organizing Committees of the EUS;
  • 44.1.8 Any other position committed to Selection Committee by the EUS Council.
44.2 Of the positions listed in Article 37.1, the following must be ratified by the EUS Council:
44.3 Selection Committee shall have a set of Bylaws outlining its membership, advertising procedures, interview procedures, and appeal process.

SECTION VI IMPEACHMENT

Article 45: Executive Committee

45.1 Any member of the Executive Committee may be removed from office for impropriety, violation of the provisions of the EUS Constitution or its Bylaws, or delinquency of duties.
45.2 A Motion to remove a member of the Executive Committee must be signed by at least one-third (1/3) of the members of the EUS Council, or by at least one hundred (100) Regular Members of the EUS, and must be presented in writing at a Regular Meeting. The Motion shall be inscribed on the agenda of the next Regular Meeting.
45.3 Quorum of two-thirds (2/3) of the members of the EUS Council shall be required to consider a Motion to remove a member of the Executive Committee.
45.4 A Two-Thirds (2/3) Majority of Regular Members present shall be required to carry a Motion to remove a member of the Executive Committee.
45.5 A General Assembly may remove a member of the Executive Committee following the reception of a Motion signed by one hundred (100) Regular Members of the Society and carried by a Two-Thirds (2/3) Majority of the Regular Members presentat the General Assembly.

Article 46: Departmental Students’ Associations

46.1 A Motion to impeach a Class Representative may be presented to Council in the following manner:
  • 46.1.1 A petition calling for a Class Representative’s impeachment, signed by the greater of either twenty percent (20%) or twenty (20) members of their Class.
  • 46.1.2 The Vice-President Student Life may call for a Class Representative’s impeachment due to delinquency of duties as per Article 24.3
46.2 A Motion to impeach a Departmental Society President may be presented to Council in the following manner:

Article 47: Engineering Representatives to S.S.M.U.

47.1 A Motion to impeach an Engineering Representative to S.S.M.U. must be signed by at least one-third (1/3) of the members of the EUS Council, or by at least one hundred (100) Regular Members of the EUS, and must be presented in writing at a Regular Meeting.
47.2 A Two-Thirds (2/3) Majority shall be required to carry a Motion to remove an Engineering Representative to S.S.M.U. Council.
47.3 A General Assembly may remove an Engineering Representative to the S.S.M.U Council following the reception of a Motion signed by one hundred (100) Regular Members and carried by a Two-Thirds (2/3) Majority of the Regular Members present at the General Assembly.

Article 48: Delegate to Senate

48.1 A Motion to impeach a Delegate to Senate must be signed by at least one- third (1/3) of the members of the EUS Council, or by at least one hundred (100) Regular Members of the EUS, and must be presented in writing at a Regular Meeting.
48.2 A Two-Thirds (2/3) Majority shall be required to carry a Motion to remove a Delegate to Senate Council.
48.3 A General Assembly may remove a Delegate to Senate following the reception of a Motion signed by one hundred (100) Regular Members and carried by a Two-Thirds (2/3) Majority of the Regular Members at the General Assembly.

Article 49: Chief Organizers

49.1 Any person appointed to a Chief Organizing Position may be dismissed of his or her duties by a Two-Thirds (2/3) Majority vote of the Board of Governors

Article 50: Board of Governors

50.1 Any member of the Board of Governors may be removed from office for impropriety, violation of the provisions of the EUS Constitution or Bylaws, or delinquency of duties.
50.2 A Motion to remove a member of the Board of Governors must be signed by at least one-third (1/3) of the members of the EUS Council, or by a hundred (100) Regular Members, and must be presented in writing at a Regular Meeting. The Motion shall be inscribed on the agenda of the next Regular Meeting.
50.3 Quorum of two-thirds (2/3) of the members of the EUS Council shall be required to consider a Motion to remove a member of the Board of Governors.
50.4 A Two-Thirds (2/3) Majority of Regular Members shall be required to carry a Motion to remove a member of the Board of Governors.
50.5 A General Assembly may remove a member of the Board of Governors following the reception of a Motion signed by one hundred (100) Regular Members of the Society and carried by a Two-Thirds (2/3) Majority of the Regular Members at the General Assembly.

Article 51: Recourse

51.1 Any person impeached according to Articles 45, 46, 47, 48, or 50 has recourse to an appeal to the Board of Governors whose decision shall be final.

SECTION VII: LANGUAGE RIGHTS

Article 52: Languages of the Society

52.1 English and French are the official languages of the EUS
52.2 At all meetings of the EUS and its committees, members may use either official language.
52.3 Motions of the EUS and its committees may be adopted in either or both of the official languages. Should a discrepancy exist between a Motion and its translation, the document in its original language shall preside.

SECTION VIII: FREEDOM OF INFORMATION

Article 53: Freedom of Information

53.1 All minutes and documents of Regular Meetings and Board Meetings shall be public documents, except for minutes of a closed-member session .
53.2 The President of the EUS shall not be obliged to release information, documents or minutes concerning ideas, actions, or Motions that were not acted upon.

SECTION IX:CLUBS

Article 54: Definition

54.1 An EUS Club shall be defined as a group of EUS members who meet on a regular basis to promote a specific agenda, as per the clubs Bylaws.

Article 55: Membership

55.1 Any Regular or Associate member of the EUS may be a member of an EUS Club.
55.2 The EUS Club’s executive committee must be composed of at least two-thirds (2/3) Regular Members

Article 56: Formation

56.1 An EUS Club may be formed by a motion presented at an Executive Committee meeting with a two-thirds (2/3) majority.

TITLE III ELECTIONS

SECTION I: ELECTORAL OFFICERS

Article 57: Electoral Officers

57.1 The Chief Returning Officer shall be selected, by EUS Selection Committee, and ratified by EUS Council.
57.2 The Deputy Returning Officers shall be selected by each Departmental Society and ratified by the EUS Council.
57.3 Any Regular Member of the EUS may be commissioned as a Chief Returning Officer or Deputy Returning Officer.

Article 58: Duties of Electoral Officers

58.1 The Chief Returning Officer shall:
  • 58.1.1 be responsible for the collection and distribution of nomination forms and all other documents pertaining to elections and referenda; and
  • 58.1.2 be responsible for conducting elections and referenda as per the Electoral and Referenda Bylaws of the EUS
58.2 A Deputy Returning Officer shall:
58.3 No Chief Returning Officer, nor a Deputy Returning Officer, can be a candidate in any election, or proposer of a referendum question being conducted by the EUS

SECTION II: EXECUTIVE COMMITTEE ELECTIONS

Article 59: Eligible Voters and Candidates

59.1 The following shall be elected by and from the Regular Members of the EUS:
59.2 The following shall be appointed by Selection Committee from amongst the Regular Members, subject to ratification by the EUS Council:
59.3 Candidates for any election or appointment to the Executive Committee must be in satisfactory academic standing. The Chief Returning Officer has the right to verify the academic standing of any candidate for the Executive Committee.

Article 60: Procedures

60.1 The elections shall be conducted in accordance with the Electoral Bylaws of the EUS
60.2 The election of the President, Vice-President Internal, Vice-President External, Vice-President Academic, Vice-President Services, Vice-President Communications and the Vice-President Student Life shall be held between February 1 and March 31 by a secret ballot of the Regular Members
60.3 Nominations must be presented to the Chief Returning Officer no later than seven (7) School Days before the date of the election. However, should only one person be nominated for a post at the date set for closing nominations, the date of the closing of nominations for that post shall be extended for two (2) School Days and notice given thereof.
60.4 In the event that after an extension of two days there remains only one candidate, a vote of confidence shall be held. The candidate must obtain a Simple Majority of the vote or else the position remains vacant.
60.5 Nominations for President must be signed by fifty (50) Regular Members and by the nominee.
60.6 Nominations for Vice-President Internal, Vice-President External, Vice- President Academic, Vice-President Services, Vice-President Communications and Vice-President Student Life must be signed by twenty-five (25) Regular Members and by the nominee.
60.7 Vacancies shall be filled as they occur during the year by the Selection Committee, subject to ratification by the EUS Council.
60.8 Positions filled in the manner prescribed by 60.7 shall be exempt from the terms of 60.5 and 60.6.


SECTION II: ENGINEERING REPRESENTATIVES TO S.S.M.U. COUNCIL ELECTIONS

Article 61: Procedures

61.1 The elections shall be conducted in accordance with the Electoral Bylaws of the EUS
61.2 The election of the Engineering Representatives to S.S.M.U. Council shall be held by a secret ballot of the Regular Members
61.3 The elections of the Engineering Representatives to S.S.M.U. Council shall be held at the same time as the Executive Committee elections and shall be administered by the Chief Returning Officer.
61.4 Nominations must be presented to the Chief Returning Officer no later than seven (7) School Days before the date of the election. However, should only one person be nominated per position at the date set for closing nominations, the date of the closing of nominations for that post shall be extended for two (2) School Days and notice given thereof.
61.5 In the event that after an extension of two days there remains only one candidate per position, a vote of confidence shall be held for each candidate. The candidate must obtain a Simple Majority of the vote or else the position remains vacant.
61.6 Nominations for Engineering Representatives to S.S.M.U. Council must be signed by twenty-five (25) Regular Members and by the nominee.
61.7 Vacancies shall be filled as they occur during the year by the Standing Selection Committee, subject to ratification by the EUS Council.
  • 61.7.1 Positions filled in the manner prescribed above shall be exempt from the terms of Article 61.6.

SECTION IV:ELECTION OF CLASS REPRESENTATIVES

Article 62: Election of Second, Third, and Fourth Year representatives

62.1 Election of Class Representatives shall be held by secret ballot at the same time as the Departmental Society elections and shall be administered by the Departmental Society’s Deputy Returning Officer, subject to the authority of the Chief Returning Officer.
62.2 Nominations must be presented to the Departmental Society’s Deputy Returning Officer at least eight (8) School Days before the date of the election. However, should only one person be nominated for this position at the end of nomination period, the nomination period shall be extended by two (2) School Days and notice given thereof.
62.3 Nominations for Class Representatives must be signed by the lesser of twenty (20) members of or twenty percent (20%), of their Constituency.
62.4 The Chief Returning Officer of the EUS shall ensure that these elections take place, and are held in accordance with the Election Bylaws of the EUS

Article 63: Election of First Year and U0 Class Representatives

63.1 A first year Class Representative for each Department shall be elected by their Class within the month of September.
63.2 The elections for first year Class Representative shall be administered by the respective Departmental Society Presidents.
63.3 A U0 Class Representative shall be elected by the EUS Junior Council from among its members before October 15th.
63.4 The elections for the U0 Class Representative shall be administered by the Vice-President Student Life.

Article 64: Vacancies

64.1 In the case of a vacancy, a Departmental Society may appoint a new Class Representative, who shall remain Class Representative for the remainder of the year.

SECTION V: BOARD OF GOVERNORS

Article 65: Eligible Voters and Candidates

65.1 The following shall be elected by and from the Regular Members during a referenda taking place in the Winter semester:
  • 65.1.1 Four (4) Members-at-Large

Article 66: Procedures

66.1 The elections shall be conducted in accordance with the Electoral Bylaws of the EUS
66.2 The election of the Board of Governors Members-at-Large shall be held by a secret ballot of the Regular Members
66.3 The elections of the Board of Governors Members-at-Large shall be administered by the Chief Returning Officer.
66.4 Nominations must be presented to the Chief Returning Officer no later than seven (7) School Days before the date of the election. However, should only one person be nominated per position at the date set for closing nominations, the date of the closing of nominations for that post shall be extended for two (2) School Days and notice given thereof.
66.5 In the event that after an extension of two days there remains only one candidate per position, a vote of confidence shall be held for each candidate. The candidate must obtain a Simple Majority of the vote or else the position remains vacant.
66.6 Nominations for Board of Governors Members-at-Large must be signed by twenty-five (25) Regular Members and by the nominee.
66.7 Vacancies shall be filled as they occur during the year by the Board of Governors


SECTION VI REFERENDA

Article 67: Initiation of the Referendum Procedure

67.1 A referendum may be initiated by:
  • 67.1.1 a Motion of the EUS Council or
  • 67.1.2 a Motion of a General Assembly, or
  • 67.1.3 a petition signed by the lesser of at least ten percent (10%) of the Regular Members or one hundred (100) Regular Members
67.2 In the case of a referendum initiated by a Motion of the EUS Council, the Motion calling for a referendum, along with the proposed referendum question, must be presented in writing at a meeting of the EUS Council. The Motion and question shall be inscribed on the agenda of the next meeting of the EUS Council and, if passed, the referendum question shall be put to the Regular Members

Article 68: Referendum Procedure

68.1 The Chief Returning Officer shall be responsible for conducting the referendum according to the Referendum Bylaws of the EUS
68.2 Notice of the referendum question, voting location, and voting hours must be posted and/or published no less than six (6) School Days before the voting is to take place.
68.3 A referendum shall only be considered valid if a minimum of fifteen percent (15%) of the Regular Members vote.
68.4 Only Regular Members shall be allowed to vote in a referendum of the EUS
68.5 A Simple Majority of voters shall be deemed sufficient to carry the referendum, unless a higher majority is called for in the Constitution, the Bylaws of the EUS, or in the Motion calling for the referendum.

Article 69: Effect of a Referendum

69.1 The result of a referendum is binding and takes precedence over decisions of the Board of Governors, the Executive Committee, the EUS Council, and General Assembly.

TITLE IV: THE CONSTITUTION

Article 70: Superseding Clause

70.1 This constitution supersedes and repeals all previous Constitutions of the EUS

Article 71: Coming into Force

71.1 This constitution came into force in 1974. Amendments to this constitution shall come into force four (4) weeks after the announcement of the official results of the referendum or as otherwise specified by the referendum question.

Article 72: Constitutional Amendments

72.1 Amendments to this constitution shall require a Two-Thirds (2/3) Majority in a referendum

Article 73: Interpretation

73.1 In the case of a disagreement in the interpretation of the English and French versions of this Constitution, the English version shall have precedence.
73.2 In the event of a conflict in the interpretation of the English version of this constitution, the conflict shall be submitted to the E.U.S Board of Governors., whose decision shall be final.
73.3 In the event of a conflict between the Terms of Reference of a Departmental Society and the Constitution and Bylaws of the EUS, the Constitution and Bylaws of the EUS shall take precedence.

Article 74: Definitions

74.1 The Academic Year shall begin the first day of classes of the Fall semester and end the last day of final examinations of the Winter semester as defined by the McGill calendar.
74.2 An Alumnus shall be a former Regular Member of the E.U.S who is no longer registered in an undergraduate engineering program at McGill University
74.3 The Assembly shall be any General Assembly of the EUS
74.4 A Bylaw shall be a set of legal rules adopted by the Board of Governors and ratified by a General Assembly or adopted by a General Assembly and ratified by the E.U.S Board of Governors for the governance of E.U.S legal affairs.
74.5 The Board of Governors shall be the Board of Directors of the EUS
74.6 The Board Meeting shall be defined as a meeting of the Board of Governors.
74.7 A Chief Organizer is defined as any person appointed to an EUS Organizing Committee or the Editorship of an EUS Publication.
74.8 A Chief Organizing Position shall be defined as any position held by a Chief Organizer.
74.9 A Service Manager is defined as any person appointed to an EUS Service Committee.
74.10 A Managerial Position shall be defined as a position held by a Service Manager.
74.11 A Class shall be used to describe all the student registered in the same educational year in one of the ten programs offered by the Faculty of Engineering, as listed in Article 21.1.2
74.12 A Constituency shall be defined as all students of a program or department who began their studies in that program or department during the Academic Year.
74.13 A Constituent shall be defined as a member of a Constituency.
74.14 Council shall be the Council of the EUS
74.15 A Departmental Society shall be a group of Regular Members who are representative of a particular program or department.
74.16 An Engineering Senator shall be defined as a student senator from the Faculty of Engineering who is a Regular Member of the EUS
74.17 The EUS shall be the Engineering Undergraduate Society of McGill University.
74.18 The Executive Committee shall be the Executive Committee of the EUS
74.19 Financial Authority shall describe the financial power held by the Board of Governors and Council over EUS affairs as described in the Financial Bylaws, Financial Policies and other Bylaws
74.20 A General Assembly is a meeting of the EUS in which any Regular Member of the EUS may vote.
74.21 A Mandate of Formation is the mandate stipulated by the Executive Committee upon formation of a Select Committee.
74.22 The McGill Community shall de defined as the staff, students, and faculty of the University.
74.23 A Motion shall be defined as a proposal formally made in a Board Meeting, Regular Meeting or General Assembly of the EUS
74.24 A No Opinion shall be counted as an abstention.
74.25 A Policy is intended to provide a set of rules for the conduct of EUS affairs
74.26 The U0 Class shall be those students entering the Faculty of Engineering as Undergraduate students not having met the Engineering program prerequisites.
74.27 Quorum shall be defined as the required attendance and conditions for a meeting of an official body of the EUS to be opened and for all subsequent transactions to be ratified.
74.28 To Ratify shall mean to pass or approve a Motion or appointment.
74.29 A Regular Meeting shall be any meeting of the EUS Council not otherwise stipulated.
74.30 Resolution shall be defined as a formal statement of opinion or determination of the EUS adopted by a Regular Meeting or Assembly of the EUS
74.31 A School Day shall be defined as any day when classes are held according to the McGill calendar.
74.32 The Selection Period is a designed period of time during which the Selection Committee must recommend to the EUS Council the Chief Organizers of the EUS
74.33 The Senate shall be defined as the Senate of McGill University.
74.34 A Simple Majority is defined as fifty percent (50%) of votes cast in a Motion plus one. An abstention shall not count as a vote cast.
74.35 The Society' shall be the Engineering Undergraduate Society of McGill University (EUS).
74.36 The Speaker shall be the Speaker of Board of Governors, Council and General Assembly,
74.37 A Special Meeting shall be defined as any meeting called in the case of an emergency, in which notice thereof is given less than two School Days before the start of a meeting.
74.38 S.S.M.U. shall be the Student’s Society of McGill University.
74.39 A Two-Thirds (2/3) Majority shall be defined as two-thirds (2/3) of votes cast. An abstention shall not count as a vote cast.
74.40 The University shall be McGill University of Montreal, Quebec, Canada.
74.41 An Affiliate Organization is any group within the McGill Community with which the EUS has a signed agreement of cooperation.
74.42 An EUS Club is an EUS affiliated group that has been approved by the Executive Committee as per the EUS Club Bylaws
74.43 A Design Team is an EUS affiliated group that has been approved by the Design Team Funding Committee as per the Design Team Funding Committee Bylaws
74.44 The Clubs Space shall be the club office located in McConnell 034.
74.45 The EUS Clubs Council shall be a regular meeting between all EUS Club and Design Team presidents and captains
74.46 Wherever a percentage of Regular Members is referred to in this Constitution or Bylaws, it is to be taken as a percentage of the most recent quarterly figure available from the Faculty of Engineering or the University Administration